Records Destruction Procedures Davidson College Records Management Program

IN-OFFICE DESTRUCTION

• Review files annually and pull all materials scheduled for destruction.
• Confidential or restricted material may be transferred to the College Archives for secure disposal.
• Other records should be recycled and thrown away.

INACTIVE STORAGE DESTRUCTION:

• Thirty days before the scheduled destruction date, a NOTICE OF RECORDS DISPOSAL will be sent to the office or department. The notice lists the records to be destroyed and includes contents lists for each box of records to be destroyed.
• Offices and departments should review the lists and mark any files that need to be retained past the normal disposal date. Any requests for changes in destruction date should include an explanation and a new destruction date.
• If no changes are needed, the signed form should be returned as office approval of the records destruction.