Mail Processing Center

Our mail processing center handles USPS and intra-campus mail for all departments. Mail charges are billed monthly to departments.

Hours of Operation

Monday through Friday, 7 a.m. to 4 p.m., year-round.
Closed for lunch from noon to 1 p.m.

Services

USPS and intra-campus mail are sorted and distributed into mailboxes by noon daily.
Mail to outlying offices is delivered twice daily; outgoing mail from these offices is also picked up at the time of delivery. This outgoing mail, including bulk mailings and intra-campus mail, is processed continuously throughout the day.

Classes of Mail Dispatched First Class 

  • Priority Mail
  • Express Mail
  • Parcel Post
  • Media Mail
  • Library Mail
  • International Mail
  • Standard (Bulk) Mail 
  • Holiday Mail

Mail Piece Design and Large Mailings

Our staff gladly advises departments on the design of mail pieces, as well as the "how to's" for large mailings (200 or more pieces), to help with maximum time and cost efficiencies.

Stuffings

These are identical flyers or brochures that do not contain individual names or addresses. They are simply "stuffed" into all mailboxes or into those specified by the department. Our Policies and Procedures page includes information on the types of stuffings that are permitted.

SmartMailing

This is a method of addressing envelopes and newsletters for bulk mailings. Departmental address lists are first verified electronically for the most current information. Then, the addresses, including bar codes, are printed directly onto mail pieces or labels, eliminating the need for hand-addressed or stick-on addressed labels.

The three classes of mail offered are:

  • First Class
  • Pre-sorted First Class (minimum of 500 pieces)
  • Pre-Sorted Standard (minimum of 200 pieces-least expensive rate

We are happy to review potential mailings with you to verify that the format and paper used are compatible with SmartMailing. This rate chart shows why SmartMail is cost-effective.

$20.00 base fee for set up
Rates, which include base fee:

  • 1-250 pieces: $20.00
  • 251-500 pieces: $25.00
  • 501-1,000 pieces: $30.00
  • Each additional 500 pieces: $5.00

An additional $.02 per piece surcharge will be added to mailings that do not meet the USPS requirements and are considered non-machinable. These mailings do not get the discount intended for use by the SmartMailer and also require more labor to prepare.

Key Personnel

Allen Sherrill, 704-894-2822
Lynn Fesperman, 704-894-2239
Sally Fredricks, 704-894-2239
Susan Archer, 704-894-2239