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Financial Reporting Policies and Procedures

Davidson College has established policies and procedures to ensure appropriate financial control over externally-funded or sponsored research and programs.

Cost Transfer Policy

Davidson College has a stewardship responsibility for all sponsored funds and proper management of sponsored project expenditures is essential to meet this obligation. The College recognizes that cost transfers are sometimes necessary to correct bookkeeping or clerical errors and to allocate closely related work that may support more than one project. The purpose of this policy is to define cost transfers and specify the proper procedure and required approvals in requesting a transfer. Access the Cost Transfer Policy (DOC).

Unallowable Costs Policy

It is the policy of Davidson College to ensure that all costs proposed or incurred on a sponsored project comply with federal and state regulations and with the terms and conditions of the sponsoring agency in determining whether costs are allowable or unallowable. At no time should unallowable costs be charged to a sponsored project. The purpose of this policy is to establish guidelines for defining and identifying costs that are unallowable for reimbursement from the Federal government and other external sponsors as well as the proper accounting treatment for such costs. Access the Unallowable Costs Policy (DOC).

Grant-Related Expenditure Approval Procedure

The purpose of this procedure is to describe the process by which grant-related expenditures are approved. Learn more information about this procedure (DOC).

Grant-Related Budget and Expenditure Monitoring Procedure

The purpose of this procedure is to describe the process by which budgets and expenditures are monitored and approved for sponsored projects (grants). Learn more information about this procedure (DOC).

Award Cash Management Service Procedure

The purpose of this procedure is to describe the process by which cash will be drawn down from the National Science Foundation's (NSF) Award Cash Management Service (ACM$). Learn more information about this procedure (DOC).