The college encourages the involvement of college volunteers in appropriate programs and activities.
This policy addresses the need to balance a number of factors regarding volunteer service, including the desirability of volunteer service and the process of determining appropriate roles for college volunteers, the need to minimize risk to the volunteer and to the college, and applicable wage and hour laws.
A supervising department shall follow the procedures set forth in this policy prior to allowing any college employee, student, or third party to provide services to the college as a college volunteer.
A volunteer waiver (DOC) is a document created by Human Resources, and retained by the supervisor with a copy on file in Human Resources.
A volunteer minor waiver (DOC) is a document for anyone under the age of 18, created by Human Resources and retained by the supervisor with a copy on file in Human Resources.
Anyone, including current or retired employees, students, alumni, or others, may provide volunteer services to the college, with the following restrictions:
The situations when an individual may, or may not, provide volunteer services to the college may appear ambiguous. Any supervising department that is not certain as to whether an individual may provide volunteer services to the college should contact Human Resources for additional guidance.
It is the responsibility of the supervising department to be certain that the individual has adequate experience, qualifications, and training for the tasks he or she will be required to perform as a college volunteer.
The college can end a college volunteer's term of service at any time and without prior warning.
A college volunteer is representing the college while performing assigned duties. Accordingly, college volunteers are expected to abide by the same college policies, procedures, and external regulations that govern the conduct of employees of the college, including, but not limited to, those relating to ethical behavior, safety, confidentiality, protected health information, computer use, financial responsibility, and drug use.
College volunteers are not covered by the Fair Labor Standards Act and are not considered employees for any purpose. Therefore, they are not eligible for any compensation or college benefits as a result of this volunteer association. The only exception is that College Volunteers are covered under Worker's Compensation insurance (Endorsement WC 00 03 11 A).
Although college volunteers are not considered employees and are not protected by federal or state employment discrimination laws, college employees directing the activities of college volunteers are subject to the college's policies regarding discrimination, harassment, and other policies regarding employee relations.
College volunteers are not authorized to enter into any contract, agreement, or binding legal relationship on behalf of the college.
Assuming all criteria described above are met, the following activities are generally considered low-risk, and do not require a completed volunteer waiver:
For the following activities, college volunteers are required to complete a volunteer waiver. The supervising department is responsible for submitting a completed volunteer waiver to Human Resources prior to the college volunteer beginning service:
College volunteers are prohibited from performing the following activities:
Payment for volunteer services is not allowed. However, the college will reimburse college volunteers for actual and reasonable expenses, following standard college reimbursement guidelines. Expenses must be approved in advance in order to be reimbursed.
An honorarium may be awarded to a college volunteer. An honorarium is not a payment for services or fee charged, but an award primarily intended to confer distinction or to symbolize respect, esteem, or admiration. The value of the honorarium must not be related to the performance of services.
The Director of Human Resources shall oversee this policy and review it at least once every two years. Changes to this policy shall be made in accordance with the college's Policy on Policies.