Davidson College and its Athletics Department are committed to the highest standards of ethical conduct and integrity as well as excellence in athletic performance. To ensure compliance with all NCAA policies, the college enforces various policies and regulations on its coaches, student-athletes, prospective student-athletes, and supporters. Violation of these rules and regulations could affect the eligibility of prospective or enrolled student-athletes and/or result in penalties and restrictions imposed on the college and/or its athletic programs.
This policy seeks to ensure compliance with the NCAA policies regarding contact between college boosters and athletic representatives with student-athletes.
College Representatives of Athletic Interests shall not inappropriately contact any student athlete.
A "Representative of Athletic Interests," also referred to as an "Athletics Representative" or a "Booster," is an individual who is known (or who should have been known) by the institution's staff to:
a) Have participated in or be a member of an agency or organization promoting the institution's intercollegiate athletics program (e.g., a booster club, athletic foundation, university club),
b) Have made financial contributions to the athletics department or to an athletics booster organization of the institution,
c) Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospects,
d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families (e.g., helping to arrange summer and/or vacation employment), or
e) Have been involved otherwise in promoting the institution's athletics program
Administration of Policy
The athletics director shall oversee this policy and review it at least once every two years. Changes to this policy shall be made in accordance with the college's Policy on Policies.
NCAA rules state that once an individual has been identified as an Athletics Representative; the individual retains that identity for life. Davidson College is then ultimately responsible for the acts of all Athletics Representatives in relation to NCAA rules and regulations.
For the purposes of this policy, inappropriate conduct includes, but is not limited to:
- Providing student-athletes, their family or friends any special benefits or arrangements. The NCAA specifically prohibits any extra benefits for student-athletes. Such benefits include transportation, room, board, entertainment, loans or any other tangible item;
- Paying for travel expenses or lending an automobile to a student-athlete to return home or go to any location for any reason;
- Providing room, board, or transportation costs to the friends or family of a student-athlete to visit campus or attend an away contest;
- Spending money to entertain student-athletes, or their friends or relatives. It is not permitted to buy even a soda or slice of pizza;
- Using the name or picture of an enrolled student-athlete to directly or indirectly advertise, recommend or promote the sale or use of a commercial product or service of any kind. Doing so will render the student-athlete ineligible for competition. All charitable, educational and nonprofit promotional activities involving student-athletes must have prior approval from the Athletics Department. Please contact the Compliance Office for more information;
- Providing an honorarium to a student-athlete for any speaking engagement. Student-athletes may only receive necessary travel expenses when speaking to educational or charitable groups. All speaking engagements must be approved in advance and coordinated by the Athletics Department;
- Mailing items to student-athletes for them to sign and return;
- Using any item (i.e., poster, ball, etc.) signed by a Davidson College coach, student-athlete or staff member in an auction, raffle or any other type of fundraising activity to raise money, specifically for a high school project. The Athletics Department must give approval for such items to be used;
- Providing gifts or awards to a student-athlete for his/her athletic performance. All awards must meet NCAA guidelines and, therefore, must have prior approval from the Davidson College Athletics Department;
- Allowing student-athletes, or their friends or relatives to use the booster/athletic representative's telephone to make free long distance calls.
Athletics Representatives of Davidson College may support the athletics program in the following ways:
- Invite a student-athlete or team to your home for a home-cooked meal. The meal may be catered and must be restricted to infrequent or special occasions (e.g., birthday, holidays). Approval for such meals MUST come from the Athletics Department so please inform the head coach or Compliance Office if you would like to provide a meal to a student-athlete or team;
- Invite a team to meet alumni for dinner when the team is on the road for an away contest.
The NCAA permits student-athletes as a team to accept certain special benefits. Once again, please contact the Davidson College Athletics Department first to ensure all applicable NCAA rules are being followed;
- Make donations to a particular team through the Fast Break Club, Davidson Athletic Fund (DAF), or the Department of Athletics;
- Contact Davidson College's development and promotional staff to inquire about promoting Davidson College Athletics;
As a parent of a student-athlete, generally, all the rules mentioned with regard to enrolled student-athletes (other than your son or daughter) must be followed. Please note the following important reminders:
- Parents shall not speak to prospects or their parents about the team or the athletics program especially if they are on an official visit as representatives, do not have any contact with them.
- Parents are encouraged to invite team members out for an occasional meal at any location. However, please contact the Davidson College Athletics Department first to ensure all applicable NCAA rules are being followed.
Last Reviewed: Summer 2010