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College Distribution of W-2 Forms Policy


Davidson College prepares W-2 forms for employees annually. These are distributed by hand, electronic downloading and by U.S. mail.


This policy seeks to inform employees of the dates and manner of distribution of W-2 forms.


W-2 Forms are printed and reviewed prior to January 31. When they are complete, a voice mail and or email shall be sent to all faculty, staff and student employees announcing they can pick up their W-2 form in the Business Services Office. W-2's can only be given to the employees or their spouse. Department supervisors cannot pick up W-2's for their employees. By January 31, all remaining W-2's shall be mailed to the home address on file for each employee.

Administration of Policy

The Business Services Controller/Director shall oversee this policy and review it at least once every two years. Changes to this policy shall be made in accordance with the college's Policy on Policies.