In the past, various departments have submitted requests for checks to be drawn and paid immediately for procured goods and services. Such ill-timed requests have the potential to create a back log and prevent the Controller/Director of Business Services from handling requests received during the normal course of business.
This policy seeks to encourage departments to submit their requests for checks in a timely manner, rather than asking for them to be paid outside of the established schedule.
Special checks are issued only in emergency situations, and must be approved by Controller/Director of Business Services. Requests should be made in writing directly to the Controller/Director of Business Services. A $25 processing fee will automatically be charged to your budget to cover additional check processing costs. Processing fees shall be deposited into the college's general fund.
The Controller/Director of Business Services shall oversee this policy and review it at least once every two years. Changes to this policy shall be made in accordance with the college's Policy on Policies.
Last Reviewed: Summer 2010