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Purchasing Policy for Replacement Computers & Printers


The purchasing of new or replacement hardware is a collaborative process between Information Technology Services (ITS) and individuals or designated department representatives. The college hopes to assure that all faculty and staff members using computing resources have a computer of sufficient capabilities to fulfill responsibilities and to assure that all appropriate computing resources are available in shared computing facilities (classrooms, labs, etc.).


This policy seeks to inform the campus community of the proposed schedule for replacement of hardware.


When equipment is eligible for replacement, ITS shall contact the individual to make arrangements for computer replacements. Individuals may select from the recommended configurations available or describe a special need.

The standard replacement cycles for most systems are:

  • Desktop computers: four years
  • Laptop: three or four years
  • Networked printers: six years

Deviations from this schedule are permitted only with the prior permission of the relevant vice president or the director of ITS.

Administration of Policy

The Director of ITS shall oversee this policy and review it at least once every two years. Changes to this policy shall be made in accordance with the college's Policy on Policies.

New computing needs may arise for a computer or printer. These special needs must be identified and funded during the annual budget approval process or approved by a vice president.

When a new computer or printer is delivered, the old one will be collected. If you have a departmental need for older equipment, please discuss the need during the initial conversation with ITS. With the exception of new needs, one old computer must be returned to ITS for every new computer delivered.

Computers and printers are valuable college resources. Older equipment serves a useful purpose for second tier functions, such as student or part-time workers. If you have a departmental need for older equipment, please discuss this need with ITS.