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Principal Executive Staff (PES) and the Advisory Council on Finance, Personnel, and Development review the college budget each fall and then consider potential revenues and expenses for the following fiscal year. These groups recommend a budget to the president (generally in late January) and the budget is presented to the Trustees in April for their review and approval.

For current year details, please visit our Budget Information (login required) page on Inside Davidson.

View Your Department Budget

Budgets may be viewed using Banner INB (real-time activity), Banner Self-Service (real-time activity) or Inside Davidson (one-day lag). Additional information on these options can found on Banner Finance.

Department Budget Due Dates 

Budget packages are generally distributed in mid-April, after Trustee approval of the budget, with a due date of mid-May. You will receive an email from your vice president and/or supervisor when budget spreadsheets are available. The Business Services Office enters department budget information into Banner so it will be available in Banner on July 1.

Department Budget Spreadsheet Tips


FY19 Budgets due to Business Services - May 15, 2018.

Changes to Spreadsheet

Each budget worksheet feeds into a Divisional Summary spreadsheet. Please complete only the shaded areas of the worksheet and do not make any other changes (i.e. eliminating rows/columns, adding rows/columns, etc.)  If you do need to have a change made to your budget worksheet, please contact the Business Services Office at x2208 so that we can make this change for you.

Budget Amounts

Update the amounts in the FY19 Annual Budget column to reflect your departmental budget. The spreadsheet is set up so that the budget for FY19 is equal to your budget for FY18, adjusted (when applicable) for any budget reductions, approved increases and/or one-time items from FY19, provided we were given the account number(s) to adjust.

If we did not know the specific account to adjust, you will see a line that includes the change to your budget. This amount must be allocated to individual budget line items prior to submission.

You many reallocate funds between line items or add/remove budget lines, but your total budget must not change, unless you have approval from your vice president.

If you need a new account number, please email us for assistance.

Compensation Items

The following accounts are considered operating expenses and you must be budget for them, if applicable. This item does not apply to Auxiliary Budgets as those departments are required to budget for both compensation and operating expenses.

  • 611016 Supplemental pay*
  • 611023 Temporary administrative employees*
  • 612023 Temporary bi-weekly employees*
  • 612100 Overtime*
  • 613220 Student assistants**
  • 614000 Casual labor*
  • 622000 Meals
  • 623500 FICA - Temporary workers
  • 625000 Moving Expense
  • 627000 Rent
  • 628020 Workers Compensation
  • 631000 Physical Exams
  • 632000 Awards for Employees
  • 635000 Section 457 Plan
  • 636000 Section 457(b) Plan

*Item is subject to FICA at a rate of 7.65 percent. This amount should be budgeted for in account 623500.
**Students are exempt from FICA during the school year. Therefore, FICA need only be calculated on student assistants who work during the summer months.


Once your FY19 budget is complete, notify your vice president or supervisor who will collect all of your divisional spreadsheets and submit them to us.