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Frequently Asked Questions

When do we receive our W-2?

Legally, we must mail the forms by January 31. However, we will post on Inside Davidson when W-2 forms are available for pickup in our office. Once W-2 forms are available, you may access them electronically on Banner Self-Service/Employee Services/Tax Forms/W-2 Year End Earnings Statement. Enter the Tax Year and click Display. Click Printable W-2.

How do I update my direct deposit information?

You may update your information by going to Banner Self-Service/Employee Services/Pay Information/Direct Deposit Breakdown/Update Direct Deposit Allocation.

Can my direct deposit be distributed to more than one account?

Yes, you can have your pay deposited in to multiple savings and/or checking accounts.

How do I report time?

If you are a bi-weekly paid employee, you will either clock in/out on a time clock in your department or through the mobile app (PDF), or you will fill out a time sheet by following these instructions (PDF). If you are a monthly paid employee, you will complete a leave report per these instruction (DOC).

When do I get paid?

Bi-weekly employees are paid every two weeks on Friday. Monthly employees are paid on the last day of each month.

When is my bi-weekly time sheet due?

Time sheets are due by 10 a.m. on Monday, following the two week pay period end on Saturday.

How do I approve time in Time Clock Plus?

Follow these instructions to approve time (PDF) for employees and students.

When is my monthly leave report due?

Leave reports are due by the sixth day of the month immediately following month end. For example, January's monthly leave report is due by February 6. Leave reports must be submitted each month, even if no sick or vacation days were taken.

Do I need to submit a leave report if I did not take any sick/vacation time?

Yes. Leave reports must be submitted each month, even if no sick or vacation days were taken.

How do I get a copy of my paycheck stub?

Current and former employees may obtain paycheck stubs via Banner Self Service/Employee Services/Pay Information/Pay Stub. Choose the Pay Stub Year and then click Display. Choose the pay stub date you wish to see. Scroll to the bottom and select Printer Friendly.

If you are a temporary employee, please stop by the payroll office to receive a copy of your pay stub.