The work week for Davidson College begins on Sunday at 12 a.m. and ends on Saturday at 11:59 p.m.
Campus departments have adopted schedules which meet campus needs. These hours may vary, but the standard schedule for most administrative offices is 8:30 a.m. to 5 p.m., Monday - Friday with one unpaid 30-60 minute break for lunch each day. Schedules in other areas of the college vary according to the support function performed. The supervisor may require the employee to adjust his or her work schedule in order to meet the needs of the college and/or the department. It is also expected that employees be willing to work additional hours and/or overtime when needed. Supervisors are asked to provide this notification as far in advance as possible and to limit recurring overtime requests.
In addition to an unpaid lunch break of 30 minutes or more, full-time employees should be granted two ten-minute breaks or one twenty-minute break per day. Rest periods of 20 minutes or less are considered as "hours worked" and should not be deducted on employee time sheets. Rest breaks and lunch breaks are not cumulative (cannot be carried forward to other days) and cannot be used to shorten the workday.
In some areas of the college, it may be possible for staff members to work a flexible schedule. This is generally defined as a work schedule different from the standard 8:30 a.m. to 5 p.m., Monday through Friday schedule. Requests for flexible schedules will be considered based on the operational needs of the department. Considerations such as service length, hiring agreements, and job duties will also be reviewed before a flexible schedule is considered. A flexible work schedule requires the approval of the staff member's supervisor and the department head. Once established, the flexible schedule should continue as agreed upon until a departmental or personal need arises to revise such a schedule. A flexible work schedule that will continue indefinitely should be documented in writing and a copy forwarded to the Human Resources Office for the employee file. Human Resources staff should be consulted before implementation of a different schedule, to ensure consistent application of the flexible work schedule policy.
During the summer (beginning the week following graduation and ending two weeks prior to the start of the fall semester), Davidson College offers alternate scheduling options. Department heads are asked to review departmental and college needs to determine if work schedules may be adjusted during the summer.
To the extent possible, offices should remain open during normal office hours. When smaller offices are closed to accommodate an alternate work schedule, a notice should be posted on the door advising visitors of the alternate work schedule and directing them to another office where assistance should be available. Smaller offices should attempt to pool resources to ensure telephones are answered Monday through Friday.
Employees utilizing an alternate work schedule should change voice mail messages to:
In addition to the existing options for flexible scheduling, the Reduced Hours and the Voluntary Time Off policies allow for short time reduction in hours.
Questions regarding this policy should be directed to Human Resources at 704-894-2213.