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Move-In, Move-Out, & Winter Break

As a resident of the college community, you must abide by all rules and regulations outlined in the Residence Life Policies and Procedures. Be sure to familiarize yourself with proper check-out procedures before leaving for winter and summer breaks, as outlined below.

Winter Break December 2018

All residential facilities close for Winter break at 12 p.m. (noon) on Friday, Dec. 14, without exceptions. Make flight and travel plans accordingly as late stays will not be granted.

Whether you will be returning to the same room, switching rooms, or leaving campus for the Spring, before you leave for break, you must follow certain procedures. If you will return to your same room for Spring semester, before leaving you must:

  • Ensure thermostat is turned onto low setting
  • Empty all trash and take out all recycling
  • Unplug all appliances including refrigerator (except for Martin Court apartments)
  • Empty, clean and defrost the refrigerator (both microfridges and Martin Court apartments)
  • Remove all holiday decorations from the windows
  • Close and lock room windows and raise the blinds halfway
  • Turn off all lights
  • Close and lock room door
  • Make arrangements for someone to watch your fish, if you have a fish tank

If you will be changing rooms for Spring semester, before leaving you must:

  • Contact the current resident of the room into which you will be moving and set-up a time you can move your things prior to leaving for break or take all of your belongings home with you
  • Move all of your belongings out of your current room
  • Check-out of your current room following the checkout procedures shared by RLO
  • Turn in your room key to the RLO office which will be accessible 24/7 during this time. You will check-in and receive your new room key after the break.

If you will not be returning to campus in January, before leaving you must check-out of your room with your Residence Life student staff member and follow all check-out procedures.

The residence halls reopen on Saturday, Jan. 12, 2019, at 9 a.m. for all students. Students may not check in prior to that date. Plan your flights accordingly, as the halls will not be available prior to that date.

Spring Check-Out May 2019

All students must follow proper check-out procedures before leaving campus for the summer. Those who do not follow procedures may face improper check-out fees of up to $250.

All students not graduating nor staying for graduation must check out of their rooms within 24 hours of their last exam, paper or project submission. Residence halls close for all non-seniors at 5 p.m. on Thursday, May 16, 2019. The only exception is for non-seniors staying for Commencement. Those non-seniors must be checked out no later than 5 p.m. on Sunday, May 19, 2019, to avoid a late departure fee of up to $250.

All seniors must check out of their rooms or apartments before noon on Monday, May 20, to avoid a late departure fee of up to $250.

All students must check out individually at RLO in Base Belk and will have 24-hour swipe access to this area during the move-out time period. Each student will find their key envelope, sign it, place their key in the envelope and drop in the designated slot. Students who have lost their room keys will still come to RLO, find their envelope, sign it and check off that their key is lost, acknowledging they will be charged for a new key. Students may not check out for another student. Failure to check out in RLO will result in an improper check-out fee.  At key times RLO will set up a table in Martin Court for check-out.  You will be given the times via email.

  • Empty your room and common areas completely
  • Turn in your room key. Non-seniors may keep their mailbox key over the summer.

Fall Move-In August 2019

First-year students may drop off their belongings in their rooms on the evening of Wednesday, Aug. 21, 2019, between 6 - 9 p.m., however they may not stay in the hall that night. First-years may officially move in on Thursday, Aug. 22, 2019, beginning at 8:30 a.m.

Housing for returning students opens Saturday, Aug. 24, 2019, at 9 a.m.  Returning students may not move in prior to this date. If flying back to campus, do not choose a flight arriving prior to Aug. 24 as the hall will not be open.

If you are seeking an Early Arrival exception for August 2019, you must contact RLO at no later than Monday, July 15, 2019, at 11:59 p.m., to request permission. Please read the below Early Arrival Information for the parameters, fees and fines associated with unauthorized early arrival.

Early Arrival Information

July 15, 2019 is the deadline for all early arrival requests.

Early arrival access is limited to only those residents who are involved in a sanctioned fall sports team or working through an approved group with first year orientation responsibilities. All communication about early arrivals is conveyed to residents through the sponsoring organization; please contact your organization, coach, or professor directly with questions. The early arrival request lists are due in the RLO office from the sponsoring organization by July 15. 

Each year RLO receives early arrival request from residents who are not part of an approved early arrival group. Since the college goal is to keep the on-campus population low during first-year orientation (before upperclass opening on Saturday, Aug. 24), most of these requests will be denied.  This includes requests to "drop off" items in the room before that date.

RLO will consider reasonable requests for early arrival that are received by the July 15 deadline, however, this does not guarantee approval. If a request is approved, there will be a $30 per night charge for each night prior to opening that will be placed on the student's account.

Requests received after the July 15 cutoff will most likely be denied. If approved, there will be a $60 per night charge for each night on campus before opening. This charge will include requests from individuals in approved groups who wish to arrive earlier than the specified group arrival date.

Students who arrive on campus without approval before the posted opening date will be charged a $250 fine plus the $60 per night fee on their student accounts and may also face RLO sanctions.

If you are seeking an exception for August 2019 early arrival, you must contact RLO at prior to July 15, 2019 at 11:59 p.m., to request permission.