Taxes and Social Security

Taxes

Every person in the United States who earns money (from a job, from a scholarship, etc.) must pay income tax. This tax is usually deducted from individual's paychecks throughout the year. At the end of every tax year, employers and Davidson College send out summaries of how much money employees/students earned or were given (scholarships, grants, etc.), and how much tax was taken out of that money. Individuals are then required to report back to the government about their tax status, effectively reconciling the amount of taxes paid to the government. (For example, if more money was taken out of your paycheck than should have been, the government will refund that tax money to you.)

Here are some additional considerations about U.S. taxes:

Tax Implications of ISE Grant Funding
In certain instances, an international student may be exempt from paying income tax in the United States if a tax treaty exists between the United States and the student's home country.
Most international students are also exempt from paying Social Security and Medicare taxes, which U.S. citizens are required to pay.
All international students, even those who earn no money in the United States, must file a tax report with the government every year through the Form 8843.
The ISE staff are not tax professionals; therefore, we aren’t qualified to give students advice or guidance on taxes. Individual students must act on their own behalves regarding tax matters, though the International Student Engagement will act as a resource for students during tax season.
Emails from the Controller's Office should be carefully read and addressed in a timely manner.

Watch a short video overview on your non-immigrant tax responsibilities.

Form 8843

All international students, even those who did not earn money in the United States, must submit Form 8843 each year. Find and file the form through IRS.gov. If you have neglected to file this form in previous years, you may find previous versions of this form and file now.

Social Security Number

The Social Security Number (SSN) is a nine-digit individual identification number. The SSN facilitates the reporting of your wages to the government and determines eligibility for Social Security benefits. An employed international student must apply for a Social Security number (SSN). If you do not have a job or job offer, you cannot apply for a Social Security number. Please note that if you are not employed but received scholarship/grants from the college, you will need to apply for a different tax-related identification number. Contact ISE and check your email for more information.

To apply for an SSN, please first complete the Online Social Security Number Application. Once your application is completed, you will receive a reference number that starts with the letter "O." Please write this reference number down and have it ready for your visit to the Social Security Office. You will need the following for your visit to the Social Security Office:

I-20 (printed and signed)
I-94 (printed copy of your Arrival/Departure Record from the CBP I-94 website)
Passport
Employment Letter signed by your job supervisor and an ISE staff member
Application Reference Number from your Online Social Security Number Application (begins with the letter "O")

You should be prompted to schedule an appointment at the conclusion of your application. If you are not prompted to schedule an appointment, or if you are under 18 years old and cannot complete the online application, you will need to call the Concord SSA Office to request an appointment. Have your Application Reference Number handy.

Tips for Completing the Online Social Security Number Application

Your name must match your passport, visa, I-94, and I-20 (you cannot use nicknames or shorten your names on the application).
Indicate that you are a "legal alien allowed to work".
Include your parents' full names, but leave their SSNs blank unless they have been previously granted a U.S. Social Security Number.
The mother's name on the application is their mother's maiden name (not their current last name, if the name changed if/when they got married).
Use your Davidson College mailing address on the application. The address is critical because your card will be mailed to this address. You can find the correct format for your Davidson College address on the Davidson College Post & Print's Mailing Address Guide website.

Social Security Administration

Once you have completed the online application and gathered your documents, you will need to visit the Social Security Administration. The closest Social Security Administration office is located at the address below:

830 Florence St NW
Concord, N.C. 28027

The Social Security Administration in Concord is open from 9am-4pm Monday-Friday. You are required to have an appointment. The Social Security Administration does not accommodate walk-in appointments for Social Security Number applications. After completing the online Social Security Number application, the website will prompt you to schedule an appointment. You can find more information to schedule an appointment or to contact the Social Security Administration on this page of their website.

ISE typically offers group trips to the Social Security Administration at the beginning of the semester. Please refer to International Student Engagement's WildcatSync page for dates, times, and trip signups.

After You Receive Your Social Security Number

After receiving your Social Security Number in the mail, you will need to visit the Human Resources office on campus (located in Jackson Court) to share your Social Security Number. You will also need to update your Social Security Number in Sprintax Calculus. Your Social Security Number is yours for life and is considered sensitive information. Keep your Social Security card in a safe place and never share it via email.

*If you have an Individual Tax Identification Number (ITIN), you are required to notify the IRS that you now have a Social Security Number so that they can merge your accounts and close your ITIN. Instructions can be found at the bottom of the IRS’ ITIN website under the heading “If you get a Social Security Number.”