Summer Salary Distribution
In order to assist faculty with the potential tax burden associated with grant-generated supplemental income, the Office of Grants & Contracts, Human Resources and Business Services have agreed to the following summer salary distribution policy:
Faculty receiving salaries from external research grants for work conducted during the summer months will retain the standard payment schedule of academic salary distribution over 12 months. The supplemental pay received from external funding may be distributed over two, three or four months between May and August.
Supplemental Pay Distribution
A completed Grant-funded Supplemental Pay Form (Excel), indicating your preference for distribution of supplemental pay must be submitted to LuAnne Sledge, Grants Accountant in the grants and contracts office, on or before May 15. Likewise, if you have distribution needs that deviate from policy, please contact LuAnne Sledge at firstname.lastname@example.org. A separate form must be completed for each year's supplemental pay distribution.
Faculty may also adjust W-4 tax forms to increase the number of deductions for the duration of the grant. When the supplemental pay is no longer being received, W-4 tax forms can be reverted to the standard number of deductions. Please email Susan Caldwell at email@example.com, payroll coordinator in the Business Services office, if you plan to adjust the number of deductions.
Last Revised: May 6, 2014
Last Reviewed: November 8, 2019