Information on Purchasing Equipment as Part of a Grant Proposal

Individuals wishing to include the purchase of major equipment in a grant proposal should consult with the department chair well in advance of proposal submission to ensure that adequate space and access will be available and that maintenance and service costs can be absorbed by the department or other designated source. All major equipment purchases must go through Online Capital Project Authorization.

Cost estimates must be received by the Office of Sponsored Programs prior to proposal submission. In accordance with federal regulations and institutional policy, individuals must certify that the proposed equipment is:

  • not a duplicate of current equipment
  • necessary for the research supported by the grant
  • not reasonably available and accessible
  • of the type normally charged as a direct cost

In the case of computer purchases, the principal investigator or project director should request the most recent faculty computer configuration supported by Technology & Innovation (T&I). Care should be taken to ensure compatibility with existing campus systems.

Any equipment purchased with grant funds becomes the property of the college. Equipment purchased through a grant is available for sole use by the PI(s) during the grant period. After the grant ends, the PI(s) may use the equipment but is/are not guaranteed sole use.