This site provides accounts payable information and resources. Our accounts payable department processes all vendor payments, maintains vendor master data, and more.
Business Expense Reimbursement
We follow the guidelines established by the IRS in order to provide tax-free reimbursement of business expenses. The guidelines require that any reimbursement or expense allowance must be directly connected with or related to the college and written evidence explaining the nature of the expense and proof that you paid it must be provided.
To request reimbursement, you must submit a AP Payment Request - Long documenting the purpose for each expenditure. For all expenses greater than $25, you must attach supporting documentation. Payment requests for travel, including airline tickets, meals and entertainment, must also identify the person(s) included in such expenses. All personal reimbursements must have the approval of the department head or other authorized supervisor prior to submitting the reimbursement request. You may not approve your own business expenses.
Purchases of gift cards are not allowed, unless the gift cards are for confidential research participants in an IRB approved research project. To claim exemption, the approved IRB number must be submitted with the supporting documentation.
Business travel in your personal vehicle is reimbursed using the mileage rate established by Internal Revenue Service guidelines. Learn more about mileage reimbursement.
With the exception of duty devices, where a single device is shared across employees while on duty, or where a device and number are permanently assigned to a position instead of to an employee holding that position, the college does not pay mobile device expenses for employees.
Budget managers and requestors need to plan ahead during the transition from one fiscal year to next fiscal year. Follow these important guidelines for year-end processing.
Payment Request Forms
Access all of the important Controller's Office forms for accounts payable and other departments.
Frequently Asked Questions
Find answers to commonly questions about making payments, reimbursements, vendor numbers and more.