Separation & Termination
Learn about the steps you need to take when leaving the college and what happens to your employee benefits.
Whether you are leaving the college for other employment or retiring, we have laid out what you need to know about the process and options for keeping your benefits, like health insurance, retirement savings and more.
Types of Separation
- Voluntary: A separation (termination) is considered voluntary when an employee leaves the college by their own free choice.
- Involuntary: A separation (termination) is considered involuntary when the college initiates the termination action. Employees are not paid for any unused vacation accruals in this case.
In either case, employees leaving the college are eligible to continue some benefits at their own expense through COBRA.
Steps To Take As You Leave the College
1.) Notify Your Supervisor
If the departure is voluntary, please notify your supervisor in writing or by email, so they can begin the paperwork for your termination.
- Salaried employees: You must provide a 30-day notice in writing or by email to be paid for any unused vacation days.
- Hourly employees: You must provide a 2-week notice in writing or by email to be paid for an unused vacation days.
2.) Update Your Contact Information
Please make sure your home address and phone number are up to date in Oracle, so you can receive important information about your benefits, your future W2 and more. It is your responsibility to notify Human Resources (HR) of changes as soon as possible by calling 704-894-2213 or by emailing Human Resources at firstname.lastname@example.org.
3.) Understand What Will Happen With Your Benefits
All benefits run through your last work day. Please visit the necessary links on this page to explore what happens to your employee benefits once you've left the college.
4.) Optional Exit Interview
Thank you for serving the college. You have the option to complete an exit survey or interview within the last two weeks before you leave the college. This is not required, but we appreciate any time you are able to take to share your thoughts on how to make our workplace better. Please watch for an email with a link to the exit interview, or call Paulette Russell in HR.
5.) Your Last Day
Remember to turn in any items owned by the college to your supervisor on your last day of work. This includes your CatCard, business credit cards, any keys (door, desks, cabinets), uniforms, laptops and computers, power cords, docking stations and any other tools or equipment provided to you by the college.
6.) After You Leave
You will receive information in the mail about options on keeping your benefits, such as information about COBRA — a law which allows you to keep your health insurance at your own expense for up to 18 months after voluntarily leaving your job.
To receive your W-2 from the college you will need to Sign up for ADP Access
- ADP is the service that provides tax documents for employees after they leave Davidson. In order to access these documents, you will need to register for an account with ADP using the link below. Click on "I have a registration code" and then enter the code Davidedu-Ipay. Follow the instructions from ADP, including providing your name, social security or EIN number and date of birth to link your account to the information Davidson has provided ADP. Then, enter your current contact information and continue the registration to gain access to your tax documents.
Learn what happens to Medical, Dental, Vision, and Flexible Spending Account benefits, as well as how COBRA works after separation from the college.
Learn what happens to voluntary benefit plans such as Life Insurance, Identity Theft Protection, and Legal Coverage as you leave the College.
Contributions will be deducted from the last paycheck in which the employee is an active employee unless the employee has proactively canceled their contribution, directly with the vendor in a timely manner.
To learn more about saving for retirement, retiree medical insurance, and staff phased retirement, visit the Retirement page of our website.
North Carolina Unemployment Benefits
At the time of separation, some employees may be eligible for unemployment benefits. Employees may learn more and file a claim at des.nc.gov or by phone at 1-888-737-0259.
If you purchased the additional long-term disability benefit from Unum, you can contact them about that coverage at this website or call 1-866-679-3054
If you have questions about information regarding your move from Davidson, you may contact the Human Resources Department and speak with the benefits administrator.