In order to assist faculty with the potential tax burden associated with grant-generated supplemental income, the Office of Sponsored Programs, Human Resources and the Controller's Office have agreed to the following summer salary distribution policy:

Academic Salary

Faculty receiving salaries from external research grants for work conducted during the summer months will retain the standard payment schedule of academic salary distribution over 12 months. The supplemental pay received from external funding may be distributed over two, three or four months between May and August.

Supplemental Pay Distribution

A completed Grant-funded Supplemental Pay Form (Excel), indicating your preference for distribution of supplemental pay must be submitted to Julia Lisuzzo, Post-Award Manager in the Office of Sponsored Programs, on or before May 15. Likewise, if you have distribution needs that deviate from policy, please contact Julia Lisuzzo at A separate form must be completed for each year's supplemental pay distribution. 

Faculty may also adjust W-4 tax forms to increase the number of deductions for the duration of the grant. When the supplemental pay is no longer being received, W-4 tax forms can be reverted to the standard number of deductions. Please email Susan Caldwell at, payroll coordinator in the Controller's Office, if you plan to adjust the number of deductions.

Last Revised:  May 6, 2014

Last Reviewed:  November 8, 2019