Policies and Procedures
Find out how to request a copy/print job, learn how to ship and receive packages, as well as other campus mail procedures.
Sending Copy/Print Job Requests
Save copy/print jobs as a PDF, not a Word file. Then, complete the Copy/Print Order Request. An automatic confirmation email will be sent once the order is submitted. When the order is completed, you will be notified by email or phone.
Post Office Box Keys
One key is provided for new faculty and students at the beginning of the academic year. A replacement key may be purchased for $20 at the campus post office.
USPS (United States Postal Service) and campus mail is delivered to and picked up at designated offices every morning. The daily mail route begins at 9:45 a.m. A limited mail route is provided in the afternoon.
Outgoing mail may also be placed in the drop boxes on the first floor of Chambers near the south elevator/stairwell (to ensure same day pickup, mail must be in the drop box by 1:30 p.m.) or into the mail slots at the Mail Center.
Outgoing mail is picked up daily by the USPS from the Mail Center.
UPS and Federal Express packages are delivered to the campus warehouse every business morning. These packages are then delivered to faculty and staff throughout the day. USPS packages are delivered to the campus post office. Students are notified via email when their packages have arrived on campus.
We hold a permit to operate postage meters and must comply with the USPS regulations as follows:
All mail to be metered must have a complete Davidson College return address. Metered mail related to events co-sponsored by Davidson College and an outside organization must bear a Davidson College return address.
Folded self-mailers need to be folded at the bottom and tabbed at the top. Please do not use staples.
Mail to be metered-letters, post cards, large flats-should be sorted and bundled separately. The Mail Center has letter trays and tubs available for help in preparing large mailings.
The postage meter machines can seal letter-size envelopes and some larger envelopes if the flap is at the top of the mail piece. These flaps must be nested to process properly. Heavy, flat-sized envelopes, as well as envelopes which seal on the side, must be sealed before coming to the Mail Center.
Campus mail should include the recipient's name and the department name (not building). For students, please use their campus box number.
Intra-campus/Inter-departmental envelopes should be used for campus mail. A supply of these envelopes is sometimes available in the Mail Center.
Additional envelopes may be purchased from FSIoffice (Product # QUA63561).
If other types of envelopes for campus mail are used, please print "CAMPUS MAIL" in the upper right hand corner since it could be mistaken for USPS mail.
Also, please include the sender's name and department in the return address location.
Personal Mail (Outgoing)
Outgoing, personal mail (letters, bills, etc.) is handled along with campus mail. If van space permits, outgoing personal packages may also be picked up on the mail route; otherwise, they should be brought to the Mail Center.
Personal Mail (Incoming)
Due to the large volume of mail we handle daily in the Mail Center, please have your personal mail, magazines, and non-business related catalogs and parcels sent directly to your home address, not a campus address.
There is no charge for campus stuffings and mailings. Stuffings are fliers or brochures which are identical and do not contain individual names or addresses.
For stuffings from non-college individuals and businesses, there is a charge of the $.25 per piece.
They will be boxed within five business days.
There is no charge for campus mail to individual students and to student groups of ten or less.
All large mailings, such as letters to entire classes or the student body, have a charge of $.25 per piece if the mailings have been presorted by student box numbers.
Student organizations will incur a charge of $.10 per piece for stuffings and letters presorted by student box numbers.