Banner Finance

General Ledger account numbers are comprised of either four elements: fund, organization, account and program, or two elements: fund and account.

Departmental operating budgets, restricted accounts, and capital projects all use the fund, organization, account and program structure. Assets, liabilities, holding accounts, and agency accounts use the fund and account structure.

Fund

The fund indicates the source of the funds. The fund number will be either two or six digits.

Unrestricted Operating Funds (fund 10) 

These are used to accumulate departmental budgets. For example, the general ledger account for postage charged to our Controller's Office is 10-321000-718500-01

Restricted Funds (funds beginning with a "2")

These are used to record funds received that must be used for a specific purpose (donor imposed), as well as departmental carry forward funds. At year-end, the unspent balance rolls forward to the next fiscal year. Charging to a restricted fund is just like charging to fund 10; simply use the restricted fund number in place of fund 10. For example, to charge postage to a restricted fund used by our Controller's Office, the general ledger account number would be 2XXXXX-321000-718500-01.

Other fund groups include:

• Endowment Funds (begin with a six) are for gifts to the college which must be invested and held in perpetuity; the balance in these funds can not be spent.
• Annuity and Life Income (begin with a seven).
• Agency (fund 80) are accounts held for other groups, such as the SGA, intramural sports, and others. Similar to restricted funds, the balances in these accounts carry forward from one year to the next.
• Plant Funds (begin with a nine) are for our facilities and capital projects.

Organization

This identifies the department receiving/managing the funds. The organization number is also known as the department number and will always be six digits. For example, our Controller's Office organization number is 321000.

Account

This identifies the type of activity, such as revenue or expense, and the nature of that activity. Accounts are always six digits. Account types include:

• Assets (begin with a one)
• Liabilities (begin with a two)
• Control accounts (system maintained; these accounts begin with a three)
• Carryforward Balances (begin with a four)
• Revenue (begin with a five)
• Compensation (begin with a six)
• Expense (begin with a seven)

Program

The program element is 01 for all departments except WDAV, which also uses 02 and 03.

Departmental budgets may be accessed via Banner INB or Davidson Reports. You may select from the following links to access detailed instructions:

Review Your Departmental Budget Using Banner INB

• Go to Banner INB (login required)
• Go to Screen FGIBDST
• Chart should be 1; Fiscal Year should be the year you wish to view (i.e. 13, 14, etc.)
• In the Organization block, type in your six digit department number (organization/department number for the Controller's Office is 321000)
• In the Fund block, type the fund you wish to review (i.e., 10 or 30)
• Click "GO" on the far right of the screen or Select Alt-Page Down (program number will default and remaining blocks do not need to be entered)
• Use the up and down arrow keys to move to the specific account you wish to review.
• To see detail of the account, select Related > Transaction detail information (in the upper right corner).

Review Your Departmental Budget Using Davidson Reports

The Operating Budget Report can be accessed via DavidsonReports > Departmental Budget Reports > Operating Budget Report.

Detailed information about the Operating Budget Report can be founds on the T&I webpage, "Operating Budget Report - Introduction."

Review Your Restricted Fund Using Banner INB

• In Banner INB, go to screen FGITBSR
• Enter your fund number in the Fund field
• Select "GO" on the far right of the screen or press Alt-Page Down.  
• Your available balance is shown in the bottom right hand corner of the screen, next to Current Fund Balance
• If there is also a balance in the block above the Current Fund Balance Block, this amount must be added to the Current Fund Balance amount to get a total available balance.
• If the word "Debit" is in the box immediately to the right of your fund balance, this indicates that your fund has been overspent.
• To get a detail of the activity in any account, use you arrow keys to highlight the account you would like to review.
• Select Related>Query General Ledger Activity Info (menu on the upper right side of the screen). 

Review Your Restricted Fund Using Davidson Reports

The Fund Balance Report can be accessed via Davidson Reports > Departmental Budget Reports > Fund Balance Report.

Davidson One and Banner Self Service do not provide account balances. This information must be obtained through Banner INB.

• Go to screen FGITBAL
• Enter the fund number in the Fund block (80).
• Enter account in the Account block
• Select "GO" on the far right side of the screen or press Alt-Page Down.  
• Your available balance is shown on the right hand side of the screen, under the Current Balance column.
• To get a detail of the activity in this account, select Related>Query General Ledger Activity Info (menu on the upper right side of the screen).

Restricted Funds/Holding, Agency or Balance Sheet Accounts

• In Banner INB, at the Search prompt, type FGRGLTA
• This will bring you to the Process Submission Controls Screen
• Printer: Database (no other parameters are needed)
• Tab to the Values column; use the up and down arrow keys to move from field to field
• Line 01 - Fiscal Year: Enter the fiscal year you would like to review
• Line 02 - Chart of Accounts: Should default to one
• Line 03 - From Fund Code: Enter the fund code for the fund you would like to review
• Line 04 - To Fund Code: If you are reviewing only one fund, enter the same code you entered above. If you would like to review more than one consecutive fund, enter the code for the last fund you want to review.
• Line 05 - From Account Type: Enter 310000
• Line 06 - To Account Type: Enter 900000
• Line 07 - From Date: Enter the beginning date of transactions to be reviewed
• Line 08 - To Date: Enter the ending date of transactions to be reviewed
• Press F10 to submit the report
• Go to Related>Review Output, this will bring you to GJIREVO
• Click on the three dots to the right of the Number block, click on the fgrglta_######.lis report and then click on OK to view your report
• To print your report, go to Tools>Show Document (Save and Print File)

Department/Operating Budgets

• In Banner INB, at the Search prompt, type FGRODTA
• This will bring you to the Process Submission Controls Screen
• Printer: Database (no other parameters needed)
• Tab to the Values column; use the up and down arrow keys to move from field to field
• Line 01 - Fiscal Year: Enter the fiscal year you would like to review
• Line 02 - Chart of Accounts: Should default to 1
• Line 03 - From Organization Code: Enter the six digit code for the organization (department) you would like to review
• Line 04 - To Organization Code: If you are reviewing only one organization, enter the same organization code you entered above.
• If you would like to review more than one consecutive organization, enter the six digit code for the last organization you want to review.
• Line 05 - From Fund Code: Enter 10 for operating or 30 for capital/technology
• Line 06 - To Fund Code: Enter the same fund number you entered above
• Line 07 - From Account Type: Enter the six digit account number you wish to review (i.e., 720100 = supplies)
• Line 08 - To Account Type: If you are reviewing only one account, enter the same six digit number you entered above. If you would like to review more than one consecutive account, enter the six digit code for the last account you wish to review.
• Line 09 - From Date: Enter the beginning date of transactions to be reviewed
• Line 10 - To Date: Enter the ending date of transactions to be reviewed
• Press F10 to commit the information.
• Go to Related>Review Output; this will bring you to GIJREVO.
• Click on the three dots to the right of the Number block, click on the fgrglta_######.lis report and then click on OK to view your report. 
• To print your report, go to Tools>Show Document (Save and Print File).