Accounts Payable

This site provides accounts payable information and resources. Our accounts payable department processes all supplier payments and employee reimbursements, maintains supplier master data, and more.

Check, ACH/Direct Deposit (U.S.) and Wire Transfer (International) Payments Supplier Payments

Accounts Payable processes all payments to suppliers (external businesses and individuals, and Davidson students), including reimbursements to faculty and staff. Payments are processed on a weekly basis with ACH (direct deposit) payments available on Friday and wire transfers processed by Friday (due to varying settlement dates, we cannot guarantee payment on a specific date). Checks are issued only in limited circumstances and are mailed on Fridays. Invoices not requiring immediate payment will be held and paid according to the terms specified by the supplier. 

Updates pending new Oracle processes. Check out the Oracle Cloud Support Site for details on Oracle procedures and updates.

Gift Cards

Purchases of gift cards are not allowed, unless the gift cards are for confidential research participants in an IRB approved research project.  To claim exemption, the approved IRB number must be submitted with the supporting documentation.  

Mileage Reimbursement

Business travel in your personal vehicle is reimbursed using the mileage rate established by Internal Revenue Service guidelines. Learn more about mileage reimbursement.

Mobile Devices

With the exception of duty devices, where a single device is shared across employees while on duty, or where a device and number are permanently assigned to a position instead of to an employee holding that position, the college does not pay mobile device expenses for employees.

Year-End Processing

Budget managers and requestors need to plan ahead during the transition from one fiscal year to next fiscal year. Follow these important guidelines for year-end processing.

Frequently Asked Questions

Find answers to commonly asked questions about making payments, reimbursements, vendor numbers and more.