Move-In, Move-Out & Breaks

As with all things we are prepared to adjust if circumstances change. Please check back to see if there are any updates to this information.

The Move-out Period

Residents who do not have official commencement responsibilities or have special permission from RLO (e.g., RLO Student Leaders or approved May Move-over/Summer residents) are expected to move out of their residential spaces within 24 hours of their last exams or by noon Saturday, May 13, 2023, whichever comes first.

Although we understand residents may have circumstances that warrant a request to depart later than noon, these late departure requests will not be granted. Please plan accordingly. 

All belongings must be completely moved out of buildings/rooms and room key(s) turned in to RLO no later than the noon deadline.  Residents remaining past noon on May 13 will incur a late departure fee of up to $250.

First Year residents:  with respect to the upcoming commencement ceremony,  first year residents are encouraged to promptly depart within 24 hours of completing their finals.

Graduating Seniors ONLY:  must be completely moved out of room and keys turned in no later than Monday, May 15, 2023 at noon.  Additionally, residents will receive an email with move-out dates and procedures from Dean Walter Snipes and identical instructions from the student leaders.  Graduated seniors remaining past noon on May 15 will incur a late departure fee of up to $250.

The Move-out Process

Specific information about the move out process will be shared with residents via email by Associate Director Charlene Kilpatrick.  Information will be posted in the residential halls, and residents are required to attend their floor closing meeting.  

To facilitate the move-out process, the RLO office will be on swipe access for all residents with 24/7 access during the move out period, ending at noon on Saturday, May 13.  This access allows residents to turn in their keys and sign their key cards at any hour during the move out period.

Residents not completing their checkout process with RLO prior to the deadline will incur an improper checkout fee.  Key(s) not turned in prior to the deadline will incur a lost/missing key fee to re-core the door lock. All fees will be charged directly to student accounts.  Each resident must:

• Bring their room key(s) to the Residence Life office and deposit it in their assigned key envelope
• Sign and date their card
• Give their envelope to the front desk (if checking out during business hours) or placed in the lockbox (if checking out after hours)
• Residents may not return a key for another person
• NOTE:  Mail keys are not returnable at RLO.  Recently commenced students are to return their mail key to the campus post office and all other students keep their mail keys over the summer.

Move-out Assistance

Students departing their residential space for Spring 2023 may bring up to two assistants to help at move-out. The assistants may only be in the halls/apartments while removing belongings from the room and must leave the halls/apartments once everything is moved out to minimize the amount of non-resident contact. 

Please contact the Residence Life Office by emailing RLO@davidson.edu with any questions.

January 2023 Update: As the college manages COVID-19, students must adjust their travel plans if circumstances change. Please check back to see if there are any updates to this information.

First Year Students

First-years and incoming transfers will move in on Wednesday, August 23, 2023. All details about move-in procedures for first-years and transfers will be sent over the summer via email to campus residents by Dean Walter Snipes. Please reference that email for information about vaccinations, the move-in process, access to residential spaces and move-in expectations.

Returning Students

Move-in for returning students will be on Saturday, August 26 and Sunday, August 27, 2023. Returning students may choose which of these two days they wish to return and do not have to confirm the selected date of arrival with RLO in advance. All returners must check in with RLO between 9 a.m. and 5 p.m. on August 26 or 27 to gain access to their hall or apartment. If you cannot check-in before 5 p.m. on your arrival date, please make a reservation at a hotel or stay with a friend off-campus for that evening and check in the following day. 

All details about move-in procedures for returning students will be sent via email to campus residents by Dean Walter Snipes over the summer. Please reference that email for information about vaccinations, the move-in process, access to residential spaces and move-in expectations.

Returners may not move in prior to the assigned move-in dates. If flying back to campus, do not choose a flight arriving earlier than your arrival date as the halls will not be open and an early arrival move-in will not be offered. Returners arriving before their assigned date will need to make a reservation at a hotel or make arrangements to stay with a friend off-campus until the buildings open.

Move-in Requirements for All Residents

During the check-in process, students will:

• present photo identification (CatCard, driver’s license or passport)
• wear a mask or face covering, if not vaccinated
• participate in physical social distancing (six feet distance from the nearest person), if not vaccinated.
• come to the check-in stations alone – no family members are to approach the check-in station.

Early Arrivals

Students who are a part of an early arrival group will receive notification from their coach or sponsor regarding the date their group will return. All communication about early arrivals will be conveyed to participants through their sponsoring organization, please contact your coach or sponsor directly with questions. 

Each year RLO receives early arrival requests from residents who are not part of an approved early arrival group. We understand students may have circumstances that they feel may warrant a request to arrive earlier than their assigned date, however these early arrival requests will not be approved. Residents may only arrive on the date they are scheduled.

Email the Residence Life office at RLO@davidson.edu with additional questions.