Return of Title IV Funds
The Return of Title IV Funds (R2T4) Policy applies to anyone who receives financial aid, certifies their enrollment in registered classes, and then subsequently withdraws or fails to earn a grade during the term.
This includes scenarios involving suspension or expulsion. We highly recommend that if a student is thinking about dropping a class for which they are registered, they contact the Davidson Financial Aid Office to set up an appointment to discuss altering their scheduled enrollment and what impact that may have on their financial aid funding.
Withdraw(n)(al): When a student does not maintain attendance/enrollment in all the calendar days during the payment period (semester) for which they were awarded financial aid. Such a student will be considered a withdrawn student for financial aid purposes.
It is important to note that a student can either be considered to have officially withdrawn or unofficially withdrawn. "Withdraw" is a federally recognized term with an explicit federal definition and specific governing regulations.
R2T4 Policy Overview
Title IV (Federal) funds are awarded to Davidson students under the assumption that they will attend classes for the entire payment period (semester) for which the assistance is awarded. If a student withdraws from the College, for any reason including medical issues, the student may no longer be eligible for the full amount of financial aid funding they were originally scheduled to receive.
If a student withdraws from the College prior to attending at least 60% of the total calendar days that comprise their initially scheduled enrollment period, the student may be required to return or repay a portion of the financial aid they received for that term. The Federal Student Aid (FSA) programs that are covered by this federal requirement are: Federal Pell Grants, Federal Direct Stafford Loans, Federal Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), and other Title IV Programs. A pro rata schedule is used to determine the amount of federal student aid funds a withdrawn student has earned at the time of their withdrawal. If a student withdraws during the 100% refund (add/drop) period during weeks 1 and 2 of a semester, all their financial aid for that term will be cancelled and returned.
Any student wishing to withdraw from Davidson College has the responsibility of initiating the withdrawal process. The official withdrawal procedure is completed through the Davidson Dean of Students Office. If a student is contemplating not attending class for a semester, it is highly recommended that they set up an appointment to speak with a Davidson Financial Aid staff member about what effect their time away from the classroom may have on their financial aid funding.
Official Withdrawal Process
To officially withdraw from Davidson College, a student must submit a withdrawal application to the Dean of Students Office here. The completed application will then be circulated to all pertinent offices; however, it is highly recommended that students who choose to withdraw from the College visit the Financial Aid Office as well as the Student Accounts Office to ensure they understand what will happen with their financial aid and their bill.
Similarly, for students who choose to withdraw for a specified period of time (the college term is personal leave), the application is submitted through the Dean of Students Office here. The completed application will then be circulated to all pertinent offices; however, it is highly recommended that students who choose to withdraw for any period of time visit the Financial Aid Office as well as the Student Accounts Office to ensure they understand what will happen with their financial aid and their bill.
At Davidson College unofficial withdrawal for a student is defined as follows:
If a student does not successfully complete (with a passing grade) any of the courses they were scheduled to attend in a given term and does not officially withdraw or otherwise provide notice of their intent to withdraw, they will be considered "unofficially withdrawn."
In this case, federal regulations mandate a federal Title IV fund return calculation be performed.
Determining the Withdrawal Date
Davidson College will determine a student's withdrawal date by one of the following means:
- The date the student began the official withdrawal process;
- The date the student otherwise notified a designated office of his or her intent to withdraw;
- The date that the school determines is related to circumstances beyond the student's control;
- The date the student ceased attendance without providing official notification; or
- The mid-point of the semester.
For an official withdrawal, the effective withdrawal date is the first day a student notifies the Dean's Office or other designated office of their intent to withdraw.
For an unofficial withdrawal due to the student not completing a class or classes, the effective withdrawal date could be the midpoint of the term or last date of documented academically related activity, whichever the Davidson Financial Aid Office determines best reflects the student's term enrollment.
For an unofficial withdrawal due to a student being academically dismissed, the effective withdrawal date is the date their notification of dismissal is sent. For suspended students, the withdrawal date is the due date for the suspension appeal if the appeal is denied.
We may use a last date of attendance for the effective withdrawal date if there is an emergency situation and there is third-party documentation that verifies when a student stopped attending class.
Davidson does not simply accept a student's self-reported last date of attendance to complete its R2T4 responsibilities.
Regulations require schools to perform calculations within 30 days from the date the school determines a student has withdrawn. Davidson must return funds within 45 days of the calculation.
If you have work-study, the withdrawal date is also the last day you may work in your work-study position.
Returning after Withdrawing
Students who are granted an approved Personal Leave status by the Dean of Students and do not attend a college elsewhere during their leave, generally are able to have their financial aid eligibility renewed upon their return to Davidson.
Federal Title IV Refund Calculation Policy
The Davidson College Financial Aid Office determines, based on the federally mandated formula, the amount of FSA/Title IV assistance a withdrawn student has earned, based on their determined withdrawal date. The Return of Title IV Funding (R2T4) calculation policy is outlined below:
Step 1: Student's Title IV Information
Our office will determine:
- The total amount of Title IV aid disbursed (if any) for the term from which a student withdrew.
- The total amount of aid that could have disbursed (if any) for the term from which a student withdrew.
Step 2: Percentage of Title IV Aid Earned
We will calculate the percentage of aid earned as follows:
The number of calendar days completed by the student divided by the total number of calendar days in their initially scheduled enrollment period.
Days Attended / Days in Enrollment Period = Percentage Completed
If a student's calculated percentage exceeds 60%, then that student has "earned" all aid for the period. An R2T4 calculation must be completed for that withdrawn student, but they will not be required to repay or return any federal funding.
Step 3: Amount of Title IV Aid Earned
We will calculate the amount of aid earned as follows:
The percentage of Title IV aid earned (step 2) multiplied by the total amount of Title IV aid disbursed or that could have disbursed for the term in which the student withdrew (Step 1).
Total Aid Disbursed x Percentage of Title IV Aid Earned = Amount of Aid Earned
Step 4: Amount of Title IV Aid to be Returned, Repaid, or Post-Withdrawal Disbursed
- If the aid already disbursed to a withdrawn student equals the amount of earned aid, no further action is required.
- If the aid already disbursed is greater than the amount of earned aid, the difference must be returned to the appropriate Title IV aid program.
Total Disbursed Aid for Semester - Amount of Earned Aid = Unearned Aid to be Returned or Repaid
- If the aid already disbursed is less than the earned aid, and a student has aid for that term that could have disbursed, we will calculate a post-withdrawal disbursement (PWD). If this post-withdrawal disbursement contains loan funds, you may elect to decline these funds so you do not incur additional debt. You will be notified of any additional disbursements via email to your Davidson account. Students have fourteen days to respond to a Post-Withdrawal Loan Disbursement notification, otherwise the Financial Aid Office will assume those students do not want those monies and their PWD will be cancelled. A PWD of grant funds must be disbursed within 45 days of the date of the school’s determination that the student has withdrawn. A PWD of loan funds must be offered to the student within 30 days of the date of the school’s determination that the student has withdrawn, allowing the student at least 14 days to respond to accept or decline funds.
Please note: We may automatically use all or a portion of a student's post-withdrawal disbursement (including loan funds) to cover remaining tuition, fees, or housing and meal charges. Afterwards, any resulting credit balance will be disbursed to the student as soon as possible and no later than 14 days from the date of disbursement.
Because of other eligibility requirements, some types of Title IV aid may not be available to you once you have withdrawn.
Step 5: Amount of Unearned Title IV Aid Due from the School
Davidson College must return the lesser of:
- the amount of Title IV funds that the student does not earn or
- the amount of institutional charges that the student incurred for the payment period of enrollment multiplied by the percentage of funds that was not earned.
Step 6: Return of Title IV Funds by the School
Davidson College must return Title IV funds to the programs from which the student received aid during the payment period, as applicable, and in the following order, up to the net amount disbursed from each source:
1. Unsubsidized Federal Direct Loans (other than Direct Plus Loans)
2. Subsidized Federal Direct loans
3. Direct PLUS loans (parent or graduate)
4. Pell Grant
5. Iraq and Afghanistan Service Grant
Step 7: Initial Amount of Unearned Title IV Aid Due from the Student
Title IV regulations specify that a student is responsible for all unearned Title IV aid that Davidson College is not required to return. This responsibility is determined by subtracting the amount returned by Davidson College from the total amount of unearned Title IV funds to be returned. However, Davidson College chooses to return all necessary grant monies to the Department of Education directly (including the student's portion) and then bills students appropriately for the resulting balance owed to the College.
Step 8: Repayment of Student Loans
The student loans that remain outstanding to be returned to the Department of Education due to the R2T4 process being triggered by a withdrawal, consist of the loans disbursed to the student minus any loans the school repaid in Step 6. These outstanding loans are repaid by the student according to the terms of the student’s promissory note(s).
Step 9: Title IV Grant Funds to be Returned by a Student
The amount of grant overpayment due from a student is limited to the amount by which the original grant overpayment (Step 7) exceeds half of the total Title IV grant funds that disbursed and could have been disbursed to the student. However, Davidson College chooses to return all necessary grant monies to the Department of Education directly (including the student's portion) and then bills students appropriately for the resulting balance owed to the College.
Step 10: Return of Title IV Grant Funds by the Student
The student's portion of Title IV grant funding due back to the Department of Education must be returned in the same order that is required for schools (Davidson College).
- Any funds returned by the College, including loan funds, may result in a balance due and owing immediately to the Davidson Student Accounts Office.
- For withdrawn students only receiving Title IV monies (i.e., any aid listed in Step 6) and expecting an unrealized credit refund, such refunds will be processed as soon as possible and no later than 14 days after the R2T4 calculation is complete.
- A student's grace period for loan repayment of federal Direct Student Loans will begin on the day it is determined they withdrew from the College. Students should contact their loan servicer directly if they have questions regarding their loans' grace period or repayment status.
Federal regulations define what it means for a student to have "Title IV funding that could have disbursed" as well as what constitutes their "institutional charges."